About the job

We are looking for a diligent Office Manager to manage the day-to-day running of our Berlin office and support the local and international GRIPS team members. We are looking for someone that is self-reliant, motivated and has an entrepreneurial approach by thinking beyond their immediate area of responsibility.

Your mission

• Be the first point of contact for visitors and team members alike
• Manage service providers and suppliers – from refreshments to tech equipment
• Maintain tidy office environment and make improvements where necessary
• Organisational support for operative positions
• First point of contact for IT-related enquiries and technical support
• Support in setting up, configuring and maintaining workstation systems
• Management of tools, licenses, user accounts and access rights
• Documentation and tracking of support requests in the ticket system
• Close collaboration with our IT provider to resolve daily technical issues
• Track inventory and team travel for insurance purposes
• Oversee health & safety topics in an office environment
• Support recruitment, onboarding and offboarding
• Organise team events
• General administrative tasks (company documentation, incoming mail, filing)

Your profile

• Successfully completed professional training (Lehre) or University degree
• At least 2 years related work experience in Office Management
• Relevant professional experience in IT support is a plus
• Excellent time management, organisation, and prioritisation skills
• High degree of self-reliability and personal responsibility
• An open-minded perspective and sense of cultural awareness
• Fluent English level + Professional German level
• French knowledge is a plus
• Experience with Windows operating systems, network technologies and standard office applications
• Knowledge of user management and troubleshooting
• Experience with an ATS/ HR tool is a plus
• Experience in a start-up environment is a plus

Why us?

• Flexible role in a developing team
• Opportunities for professional growth in an international context
• Multi-cultural, team-focused working environment
• Understanding and support with regards to family obligations/ parental care

Other information

• Role location: Berlin, Germany
• Workplace: Schöneberg 
• Candidate must have the legal right to work in Germany without work permit requirements
• Employment type: Permanent, part-time
• 20-30 hours per week 
• 5 days per week
• Application deadline: 15th November 2024
• Desired start: December 2024

About us

GRIPS develops renewable and hybrid energy solutions by financing, implementing and operating sustainable power systems for our customers in emerging countries and areas where energy supplies are unreliable or expensive. Our goal is to reduce CO2 emissions and foster economic growth in parts of the world where we can really make a difference, by making renewable energies affordable and easy to finance.